The administration department is responsible for financial matters including accounting, record keeping, preparing Council agendas and minutes, implementing Council direction and initiatives, website management, elections, communications, by-laws, budgeting and reporting and record keeping.
Code of Conduct for Council or the Municipal Conflict of Interest Complaint Filing Process
Any individual who identifies or witnesses behavior or activity by a sitting Member of Tudor and Cashel Council that they believe is in contravention of the Code of Conduct for Members of Council or the Municipal Conflict of Interest Act may file a formal complaint with the following conditions:
- All complaints shall be in writing and shall be dated and signed by an identifiable individual using the Formal Municipal Integrity Commissioner Complaint Inquiry Form.
- The complaint must set out reasonable and probable grounds for the allegation that the Member has contravened the Code of Conduct or the Conflict of Interest Act. A supporting sworn affidavit setting out the evidence in support of the allegation must also be included.
- The complaint shall be filed with the Municipal Clerk who shall forward the matter to the Integrity Commissioner for initial classification to determine if the matter is, on its face, a complaint with respect to non-compliance.
The objective of this policy is to ensure the best follow-up, of complaints regarding the different services and activities the Township of Tudor and Cashel offers. This is an important aspect in the relationship with residents and correspondence must be treated in a timely manner to guarantee a solution with the help of the policies and existing regulations, to best answer each and everyone’s needs.
The form is an appendix of Bylaw 2012-13 – Complaints Policy
Energy Conservation And Demand Management Plan
An Energy Conservation and Demand Management Plan was developed due to legislation brought about by the Province of Ontario. This plan breaks down the potential benefits and payback for a variety of different changes that the Township could make to improve their energy consumption. It also directs attention to the largest culprits for energy waste within our Township so that we can make informed decisions about where to invest so as to have the greatest impact.
The Township must report annually the Energy Consumption and Greenhouse Gas Emissions Reporting
Energy Consumption and Greenhouse Gas Emissions Structure Electricity Fuel GHG Emissions Energy Intensity Millbridge Roads Garage 1074.6 kwh 740.7 litre 2064.1 5.13 Municipal Office 30 146.3 kWh 6407.1 litre 18 594.1 17.8 Roads Garage 15 388.3 kWh 10 641.4 litre 16 945.2 17.1
In 2019 an updated report has been prepared for the Township of Tudor and Cashel (Tudor & Cashel) as per obligations from Ontario Regulation (O.Reg.)507/18, under the Electricity Act, and is the second iteration of this plan for Tudor & Cashel. This regulation requires municipalities and other identified sectors, to report to the Ontario Ministry of Energy, Northern Development and Mines (MOENDM) the energy usage and greenhouse gas emissions (E&GHG) of their facilities and provide an updated CDM by July 1, 2019.
The updated CDM expands on the initial one prepared in 2014(provided in te link above), and involves a progress review and summary of projects undertaken, as well as planning for the next five years with the following general requirements:
- a review of all facilities which the regulation applies to;
- a review of the original CDM, pursuant actions, and other related projects;
- summarizing and analyzing annual trends of energy usage as reported under the regulation;
- identification of opportunities for energy improvement measures and projects;
- forecasting what the expected results will be based on the proposed measures for 5 years; and,
- detailed descriptions of all renewable energy and heat pump technology systems in place
Highland Technical has been retained by Tudor & Cashel to complete the updated CDM, it is the intention
for this report to go beyond the reporting requirement, and be a useful tool supporting energy management objectives of facilities within the asset management framework of Tudor & Cashel.
This report fits within the framework of asset management, and commitments by Tudor & Cashel to operate in an environmentally responsible manner, where the focus of this study is energy utilized and associated greenhouse gas emissions, it supports physical condition reviews of facilities, and planning for green building systems and materials.